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Scan to Manifest

Overview

The Scan to Manifest feature allows users to manifest consignments only after the required labels have been scanned.

This is useful for warehouse or dispatch workflows where consignments are created before freight is fully packed or physically confirmed. By scanning each label before manifesting, users can make sure only the freight that has actually been packed and prepared for dispatch is included in the manifest.

Purpose

The purpose of Scan to Manifest is to allow the user to build a manifest based on the items which are scanned.

Instead of manifesting all available consignments directly from the Manifest screen, users can scan each freight label to build the manifest. Once all required labels are scanned, the consignment(s) can then be manifested.

Who should use this feature?

This feature is intended for users who:

  • Create consignments before packing is completed
  • Need to verify freight labels before manifesting
  • Want to ensure only physically scanned freight is manifested
  • Use barcode scanning as part of their dispatch process
  • Need stronger control between label printing, packing, and manifesting

          Important Notes

          • All required labels must be scanned before the consignment can be manifested.
          • If not all labels are scanned, the Manifest button will remain unavailable.
          • Barcodes can be scanned using a scanner, or manually entered into the Scan Barcode field.
          • Once the manifest is confirmed, the system will redirect to the Booking/Manifest History screen.


          How to Use Scan to Manifest

          Step 1: Go to the Manifest screen

          From the left-hand menu, go to:

          Consignments > Manifest

          This will open the Manifest Consignments screen.

          Step 2: Click Scan to Manifest

          On the Manifest Consignments screen, click the Scan to Manifest button.

          This will open the Scan to Manifest screen.

          Step 3: Scan or enter the barcode

          On the Scan to Manifest screen, scan the barcode from the freight label.

          Alternatively, the barcode can be typed manually into the Scan Barcode field.

          Once a barcode is scanned successfully, the consignment will appear in the table.

          Step 4: Review the scanned consignment

          After scanning, the consignment details will appear in the table, including:

          • Date
          • Despatch By time
          • Connote Number
          • Service Name
          • Pickup address
          • Delivery address
          • Scanned count
          • Unscanned count

                          The system will show how many labels have been scanned and how many are still unscanned.

                          Step 5: Confirm all labels are scanned

                          Click the barcode dropdown to review the scanned and unscanned labels.

                          Scanned labels will display with a green tick.
                          Unscanned labels will display as remaining items that still need to be scanned.

                          You must scan all labels before the consignment can be manifested.

                          Important:
                          If there are still unscanned labels, the Manifest button will remain disabled.

                          Step 6: Click Manifest

                          Once all required labels have been scanned, the Unscanned count will show as 0, and the Manifest button will become available.

                          Click Manifest to continue.

                          Step 7: Confirm Manifest

                          A confirmation popup will appear asking you to confirm the manifest.

                          Click Manifest to proceed, or Cancel if you do not want to continue.

                          Step 8: Review the manifest in Booking/Manifest History

                          After the manifest is created, the system will redirect to the Booking/Manifest History screen.

                          From this screen, users can:

                          • Confirm the manifest was created successfully
                          • Review the manifest details
                          • Open the action menu
                          • Download or print the manifest if required
                          • Access related documents such as connote, label, hazardous materials, or EDI where applicable

                                    Step 9: Download or print the manifest if required

                                    From Booking/Manifest History, open the action menu beside the manifest record.

                                    Select Manifest to open the manifest document.

                                    The manifest can then be downloaded or printed as needed.

                                    Summary

                                    Scan to Manifest provides an additional verification step before manifesting freight.

                                    It is designed for workflows where consignments may be created before packing is complete. Users scan each label to confirm the freight is physically ready, and the system only allows the manifest to proceed once all required labels have been scanned.

                                    This helps reduce accidental manifesting of freight that has not yet been packed, picked, or confirmed for dispatch.